Paper Preparation Guidelines (Authors Kit)
- We do not require IEEE copyright forms
In the following you will find guidelines and templates for preparing your full paper to UkrObraz'2004 electronically. We suggest that you print and read this information carefully before downloading the template packages.
- General Information
- Microsoft Word Template
- LaTeX Template
- Additional Instructions
General Information Top
All manuscripts must be in English.
The paper must be no longer than four (4) pages. It may be shorter, but should then include trailing blank pages for a total of 4 pages.
To achieve the best viewing experience both for the Proceedings and the CD-ROM, we strongly encourage to use Times-Roman font (the LaTeX style file as well as the Word template files use Times-Roman). This is needed in order to give the Proceedings a uniform look.
The paper should be in the following format:
Maximum four (4) pages (Standard A4 size: 210 mm by 297 mm preferred)
Two (2) columns
Printed in black ink
No smaller than nine (9) point type font throughout the paper, including figure captions. In nine point type font, capital letters are 2 mm high.
Do NOT include headers and footers. The page numbers, session numbers and conference identification will be post processed automatically, at the time of printing the Proceedings.
The first page should have the paper title, author(s), and affiliation(s) centered on the page across both columns. The remainder of the text must be in the two-column format, staying within the indicated image area.
Any text or other material outside the following margins will not be printed:
The right and left margin has to be 23 mm each.
Text should appear in two columns with 8 mm space between columns.
The top margin has to be 25 mm (except first page 30 mm to title top).
The bottom margin has to be 37 mm
Center each page within this image area in a two-column format.
Follow the style of the sample paper that is included with regard to title, authors, affiliations, abstract, heading, and subheadings. (Again note: Page numbers, session numbers, and conference identification will be inserted by the conference organizers at the time of printing the Proceedings).
Print the paper on white paper and check that the positioning (left and top margins) as well as other layout features are correct.
In case of providing hyperlinks do not use texts such as "Files are available [here]".
Provide full address viz. "Files are available at http://home.com/files/file1.pdf"
Microsoft Word Template (Top)
If your paper will be written using Microsoft Word, template packages (for Microsoft Word 2000 or later) are available here, producing the proper format. You will find the following files:
template_04.doc(MS Word-97 template)
PostScript and PDF versions generated from the template. The PDF example can be accessed directly: template_2004.pdf
However, note that you need to submit the paper as a PostScript file.
How to produce a PostScript file from MS Word:
If you are using MS Windows, you should install a Postscript printer driver for a Postscript printer such as HP LaserJet 5/5M Postscript (from the "Settings" menu choose "Printers" and then "Add Printer").
MS Windows has drivers available for many Postscript printers, so you do not need to obtain a specific driver from a vendor. Then from MS Word you select this printer and print to a file (this is an option in the pop-up window for printing) and then you have a Postscript file !
For some printer drivers this PostScript file may have extension ".prn". If this is the case we would appreciate you rename the file to have extension ".ps" before submitting.
LaTeX Template Top
If your paper will be typeset using LaTeX, please download:
The LaTeX Templates distributed for UkrObraz'2004 have been generated using the tetex-1.0.7 distribution for Unix/Linux.
This distribution is the recommended distribution to use.
You may consult the CTAN (Comprehensive TeX Archive Network) at http://www.ctan.org or http://www.tex.ac.uk or http://dante.ctan.org or http://www.tex.ac.uk/tex-archive/CTAN.sites for recent updates and style files.
Additional Instructions Top
For 9-point type font, there should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75 lines/cm (7 lines/inch) will make the paper much more readable. Larger type sizes require correspondingly larger vertical spacing.
Paper Title - The paper title must be in boldface. All non-function words must be capitalized, and all other words in the title must be lower case. The paper title is centered across the top of the two columns on the first page as indicated above.
Authors' Name(s) - The authors' name(s) and affiliation(s) appear centered below the paper title. If space permits, include a mailing address here. The templates indicate the area where the title and author information should go. These items need not be strictly confined to the number of lines indicated; papers with multiple authors and affiliations, for example, may require two or more lines for this information.
Abstract - Each paper must contain an abstract that appears at the beginning of the paper.
Major Headings - Major headings are in boldface, with the first word capitalized and the rest of the heading in lower case. Examples of the various levels of headings are included in the templates.
Sub Headings - Sub headings appear like major headings, except they start at the left margin in the column.
Sub-Sub Headings - Sub-sub headings appear like sub headings, except they are in italics and not bold face.
References - Number and list all references at the end of the paper. The references are numbered in order of appearance in the document. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence .
(This is done automatically when using the Latex template).
Illustrations - Illustrations must appear within the designated margins, and must be positioned within the paper margins. They may span the two columns. If possible, position illustrations at the top of columns, rather than in the middle or at the bottom. Caption and number every illustration. All half-tone or color illustrations must be clear when printed in black and white. Line drawings must be made in black ink on white paper.
NOTE for the UkrObraz'2004 CD-ROM Proceedings: The conference organizers will auto-generate pdf-files directly from the submitted PostScript files. Colors included in the PostScript files will be reproduced in the files of the CD-ROM Proceedings. However, in case of space limitations the conference organizers may have to reduce the resolution of the generated pdf-files.
Thanks for following all of these instructions carefully! If you have any questions or comments concerning the submission, please don't hesitate to contact the conference organizers at firstname.lastname@example.org
Format specifications Top
Your paper will consist of four pages, written in A4-size white paper and must conform to the specifications below. Put the following settings in the page setup of your word processor:
- page size - A4 - 21cm (width) x 29.7cm (height)
- left & right margins - 1.9cm (3/4 inches)
- top & bottom margins - 2.54cm (1 inch)
Use as base fonts the Times New Roman of 10pt size. Lettering smaller than 9pt size is NOT allowed throughout the paper.
Text should appear in two (2) columns but illustrations may span both columns. Put the following settings in the column setup of your word processor:
- number of columns - 2
- column width - 8.1cm (3 2/5 inches)
- space between columns - 0.8cm (2/5 inches)
Only on the first page, the distance from the top edge of the paper to the top of the first line of type (the title) should be 3.0cm. On the second and subsequent pages, the distance from the top edge of the paper to the top of the first line of typ should be 2.54cm, as it is mentioned above.
The text should be justified full in each column.
Title, authors, affiliations and addresses. The title of the paper should be centered across the top of the first page and should be written in 17pt bold fonts. Author(s) should be written bellow the title in 12pt size italic fonts. Affiliation(s), addresses, e-mail addresses and telephone numbers, should be written bellow the author(s) in 10pt size fonts. These items should be centered across both columns, too.
Abstract and main chapters. The abstract should appear at the top of the left-hand column in the first page about 1.2cm below the title area and it must not be more than 8cm in length. Leave some 1.2cm space between the end of the abstract and the beginning of the main text.
Begin the main text with the INTRODUCTION and end it with the CONCLUSION. Finally, remember that REFERENCES should come last of all.
Headings. Major headings are to be numbered and in 14pt bold font and in capitals without underline. They should be centered.
Subheadings. Subheadings should be numbered and written in 12pt bold font. They should start on the left-hand margin of the column.
Sub-subheadings. Sub-subheadings should be numbered and written in 10pt bold font. They should start on the left-hand margin of the column.
Illustrations. All halftone illustrations (pictures) should be clear black on white prints. Do not supply photocopies. Make captions and number all illustrations and graphs. These must be in place in the camera-ready paper.
Page numbers. Number your manuscript lightly with pencil on the bottom of the back-side of each page. Do not type page numbers. Your manuscript will be re-paginated.
Equation numbers. When numbering equations, enclose numbers in parentheses and justified to the right-hand margin of the column.
Symbols and acronyms. Use only IEEE standard symbols and unit abbreviation. Define any acronyms the first time they appear.
References. List and number all references at the end of the paper. When citing references in the text, type the corresponding number in square brackets as shown at the end of this sentence . Put the title of the reference between " " and/or write it with italic fonts.